Key Roles and Responsibilities 

• Provide extensive administrative support to the team to ensure smooth daily operations
• Oversee coordination and communication with international offices, acting as a vital link to global counterparts
• Organize and execute detailed travel arrangements, including itineraries, visas, accommodations, and logistics
• Coordinate meetings across various time zones to ensure alignment among all participants
• Edit and proofread documents, presentations, and reports
• Handle confidential information with the utmost discretion
• Act as a key point of contact for internal and external stakeholders, maintaining a professional demeanor
• Manage team expenses, process reimbursements, and maintain accurate financial records
• Continuously assess and improve administrative processes to enhance team efficiency
• Manage ad-hoc projects and research assignments 

Job Experience, Functional Knowledge and Qualifications

• Minimum of 10 years of experience as an Executive Assistant, ideally supporting a team in a fast-paced and MNC setting
• Demonstrated proficiency in managing overseas offices and collaborating with international teams
• Skilled in planning and executing complex travel arrangements
• Excellent communication skills in English and preferably in Chinese
• Strong organizational abilities, exceptional attention to detail, and adept at multitasking
• Proficient in Microsoft Office Suite and other administrative tools
• Ability to work well under pressure, meet deadlines, and tackle challenges proactively
• Strong interpersonal skills for building and maintaining relationships across all levels
• Positive and professional attitude with a proactive approach

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