Wedding and Event Manager

INTRODUCTION TO QUINTESSENTIALLY

Expect the best. Experience Better.

For the world’s most discerning individuals, brands and corporates, Quintessentially is the ultimate destination for comprehensive lifestyle management and brand experiences. It’s the pinnacle of personalisation and the epitome of exclusivity.

Combining an unwavering commitment to redefining excellence with a clientele that demands nothing short of perfection, Quintessentially elevates every aspect of its clients’ lives to unparalleled heights through meticulous attention to detail.

As the world’s leading luxury lifestyle management group, Quintessentially has not only paved the way in this space but continues to shape a new standard for luxury concierge services.

JOB SUMMARY 

We are looking for an experienced Wedding & Private Event Planner to join our growing agency team. The role is primarily to plan and lead the execution of mid-scale to large events for private and wedding clients. Event types vary but include primarily UK and destination weddings, birthday parties, anniversaries, celebration weekends and intimate gatherings. 

The role is broad and covers every aspect of event delivery, from handling initial enquiries and creating concepts and proposal decks, event design & mood boards, supplier & venue searching, guest management & logistics, end-to-end planning, running events onsite and reconciling the budget after. The work is global and fast-paced, so a willingness to travel is essential.

KEY DUTIES

• End to end planning (from point of initial enquiry) of private events and weddings in the UK and globally. 
• Creative ideation and exceptional delivery across all events.
• Develop event proposal presentations and event ideas for new enquiries, including event design, mood boards and venue suggestions.
• Be competent in delivering on a number of projects and events simultaneously.
• Take ownership of all elements of your allocated events including contracting, timelines, production schedules, running orders and budgets.
• Develop, manage and report on client budgets (£10k - £500k), managing all project finances including detailed budgets, client/supplier invoices & cashflow.
• Research and keep up to date with event suppliers across all categories, building trusted relationships with preferred suppliers.
• Represent Quintessentially at industry events and build strong supplier relationships.

HOURS OF WORK

Contractual hours are from 0900 to 1730 Monday to Friday. 

However, it may be the case that in order to fulfil the duties of the role, different or additional hours may be necessary.

Requirement to be on call outside working hours in case of service-related emergency.

REQUIREMENTS 

• Demonstrable experience within creative wedding & private events management, ideally within the events agency arena.
• A strong project lead who can own their own events, but also a great team player. 
• Financially astute, being able to strategically manage budgets & suppliers and run projects self-sufficiently.
• Knowledge of delivering events internationally is desirable.
• A detail orientated and focused individual who is able to work both autonomously, and as part of a team to provide support to Senior members of the department.
• Well organised, a strong multi-tasker and attention to detail.
• Motivated and driven; superb communication skill at all levels.
• Positive can-do attitude, thrives in a fast-paced, ever-changing environment.

BENEFITS 

• Hybrid working (role dependent)
• Competitive annual leave allowance with a further increase due to long service
• Birthday Allowance – take your birthday off on us!
• Pension Scheme
• Angel Days: Additional paid leave to do charity work
• Long Service Awards 
• Life Assurance
• Digital nomad 
• Employee Assistance Program
• Study Leave
• Puppy friendly offices
• Qmunity committee – Social events in the office 
• Free food & drink in the office
• Season Ticket Loans
• Cycle to work scheme
• Discounts with a variety of retail and hospitality companies

HOW TO APPLY

If you would like to apply for this role, please send your CV to [via CTgoodjobs Apply Now].

Quintessentially is an equal opportunities employer. We value and respect all differences (seen and unseen) in all people and aspire to deliver inclusive working experiences. Applications are encouraged from individuals regardless of age, disability, sex, gender, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.

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