Sizeable Insurer | Event Management | Marketing

Your new company

A Sizeable Insurer in Hong Kong, seeking a proactive Events Specialist to support the Senior Events Manager in planning, coordinating, and executing internal and external events. Focus on event administration, RSVP management, and project planning.

Your new role

• Create, manage and maintain event documents (itineraries, schedules, checklists) and registration systems.
• Coordinate with vendors for logistics (venues, catering, rentals).
• Prepare and distribute event materials (name badges, info packets).
• Design and manage RSVP processes.
• Communicate event details to attendees.
• Handle participant enquiries.
• Provide attendance reports for the Senior Events Manager.
• Develop project timelines and task lists.
• Liaise with departments for event requirements.
• Research and recommend event venues.
• Contribute to event concept brainstorming.
• Assist in budget preparation and expense tracking.
• Coordinate event setup and breakdown, manage on-site event operations (check-in, transfers).
• Collect feedback and assist in post-event analysis.
• Serve as a contact point for external speakers.
• Manage relationships with external vendors and event attendees.

What you'll need to succeed

• Bachelor's degree with 3-7 years of relevant experience.
• Proficient in Microsoft Office Suite (Excel, PPT).
• Strong attention to detail, organisational, and multitasking skills.
• Collaborative team player with excellent English skills.
• Experience with content management, graphic/web design (Adobe Suite) is a plus.
• Knowledge of CVent is a plus.
• Knowledgeable in event planning/management.
• Familiar with travel requirements and venues.
• Experience in RSVP and budget management.
• Detail-oriented and able to manage multiple projects.
• Willing to travel and work beyond office hours.

What you need to do now

If you're interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV, or reach me at +852 9540 6654 (available on WhatsApp) or [via CTgoodjobs Apply Now]

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