Company Overview:

eeVoices is a fast-growing global background check firm with a significant presence in Hong Kong and across Asia. We specialize in providing comprehensive background screening solutions, empowering our clients to make well-informed hiring decisions.  As part of our ongoing expansion, we are seeking a dedicated and motivated individual to join our dynamic team as a Part-Time Accounting Assistant. 

Position Overview:

As a Part-Time Accounting Assistant, you will play an essential role in our accounting and finance team by handling and verifying invoices, assisting with financial record-keeping, and supporting various financial processes.  This position is ideal for someone with a few years of accounting experience who is looking to expand their responsibilities and work closely with a professional finance team.   

Key Responsibilities: 

Invoice Management: 

Review, verify, and process incoming invoices, ensuring accuracy and compliance with company policies.

Reconciliation: 

Match invoices to purchase orders and delivery receipts, and resolve any discrepancies.

Data Entry: 

Accurately enter invoice and financial data into the accounting system, ensuring correct coding and timely processing.

Payment Processing: 

Assist in preparing and processing payments for approved invoices and maintain accurate records of transactions.

Client Invoicing: 

Assist with the preparation and issuance of invoices to clients, ensuring all billable items are properly accounted for.

Account Reconciliation: 

Assist with monthly account reconciliations and the month-end closing process.

Administrative Support:

• Maintain organized financial records and filing systems.
• Assist with scheduling meetings, preparing agendas, and taking minutes during team meetings.
• Handle correspondence, including emails and phone calls related to the accounting department.
• Prepare and distribute reports and documents as needed.

Collaboration: 

Work closely with other team members to ensure smooth financial operations and timely reporting.  

Qualifications: 

• Solid understanding of basic accounting principles.
• Proficiency in accounting software (e.g., Xero, QuickBooks, Excel) and comfortable with technology. 
• Strong attention to details and accuracy in financial record-keeping.
• Excellent organizational and time management skills.
• Good communication skills, with the ability to work effectively both independently and as part of a team.
• Ability to handle sensitive and confidential information with discretion.   

Working Hours:

The role may require occasional availability outside of standard working hours to accommodate global time zones.

Application Process:

If you are a proactive individual with a passion for supporting a growing business, we would love to hear from you.  Please submit your resume and a cover letter outlining your relevant experience and why you would be a great fit for this role.

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