Position overview:

We are seeking an experienced Assistant HR & Administration Manager to oversee our HR functions and administrative operations. The ideal candidate will have a strong background in HR management, excellent organizational skills and experience in handling work visa arrangements and transfers.   This role is crucial for fostering a positive workplace culture and ensuring compliance with employment regulations.

Job requirements:

Human Resources Management:

• Establish and implement comprehensive HR policies, procedures, and best practices that align with Hong Kong labour laws and industry standards.
• Develop and manage the full employee lifecycle, including talent acquisition, onboarding, total rewards, performance management, learning & development, employee engagement, etc.
• Conduct job market research for salary benchmark, design and administer employee compensation and benefits programs, ensuring compliance with local regulations.
• Monitor the headcount status against budget, staff turnover rate, analyze manpower shortfall and propose retention measures.
• Foster a positive, inclusive and engaging work culture that supports the company’s values and brand.
• Serve as a business partner, collaborating with functional leaders to develop and execute HR initiatives that drive organizational effectiveness, analyse business needs, talent gap and suggest areas for improvement.
• Responsible for the revamp of existing HRIS system, liaise and manage HRIS service provider for continuous improvement on HRIS system and reporting to enhance efficiency on HR operations.
• Act as an HR Business Partner to provide day-to-day HR advice to management and employee.  Prepare reports and analysis for management review and continuous improvement.
• Manage employee relation issues, ensuring effective resolution and compliance with company policies and legal requirements.
• Manage and deploy employee engagement activities, oversee all aspects of office administration.
• Support ad-hoc HR or group transformation projects as assigned.

Administrative Management:

• Lead a small team to oversee daily office operation and perform administrative duties including day-to-day office operations, office maintenance and renovation work, document management, insurance, licenses & contract renewal, ordering supplies for office.
• Provide full support on business travel arrangement for group travellers and overseas visitors, including flight booking and accommodation arrangement, business visa application and business travel reimbursement, scheduling meeting or appointments, etc.
• Update and maintain office policies and procedures as necessary. 
• Manage office G&A budget, ensure accurate and timely reporting. Handling petty cash replenishment and reimbursement.
• Manage contract and price negotiations with office vendors and service providers.
• Manage the procurement of office equipment, supplies and other administrative resources to ensure a smooth and efficient work environment.  Ensure all items are invoiced and paid on time.
• Coordinate with internal and external parties such as IT, facilities, and security to ensure the seamless functioning of the office.
• Provide administrative support to senior management and other departments as needed. 
• Support/coordinate company events and staff activities.  

A successful candidate:

• Degree holder, major in Human Resources Management, Business Studies or related disciplines.
• Around 10 years' experience in all-round HR & Administrative management in sizeable organization with at least 3 years’ supervisory experience.
• Well-versed in Hong Kong Employment Ordinances, taxation, MPF and other legal regulations.
• Hands-on, with the ability to develop and execute HR strategy and operations.
• Strong sense of responsibility with proven ability to work under pressure.
• Able to handle multi-task, capable of working independently as well as collaboratively with a team.
• Self-motivated, strong sense of responsibility, details oriented, strong in managing numerical data and reports.
• Excellent communication, able to communicate effectively with all levels of staff and interact well in a multi-cultural work environment.
• Proficient in data analysis, HRIS systems and office management software.
• Strong excel skills essential – VLOOKUP, HLOOKUP, Pivot tables, etc.
• Excellent command of written and spoken English and Chinese, knowledge in Putonghua is preferred.
• Experience in garment manufacturing industry is an advantage.
• Immediate available or short notice is preferred.

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