ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Synonymous with innovation, Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.

The Role

Provide all-round operation support to the Human Resources Department. Ensure that systems and procedures run smoothly by providing efficient services both internally and externally. 

RESPONSIBILITIES

General HR Duties:

• Act as the point of contact for all HR related queries 
• Prepare, organise and process all HR documentations including regional employment contracts (English and Chinese) and employee files
• Process and track department invoices and liaise with finance department as necessary 
• Administer the enrollment of employees in benefits plans including Group Life & Medical and Pension schemes

HR Systems:

• Manage HR database (SAP SuccessFactors) and ensure quality and accuracy of information stored
• Prepare ad hoc or regular monthly reports from HR system
• Assist in goal setting and performance review process, produce submission status reports and answer general Performance Management System enquiries
• Maintain Learning Management System and deal with ad-hoc requests

Payroll & Employee Tax:

• Support the monthly payroll administration process
• Prepare final payment calculation and process all exit paperwork
• Support the preparation of annual tax returns

Recruitment & Onboarding:

• Assist in recruitment and selection functions such as job advertisement posting, arrangement of interview, data entry and employee record management
• Prepare recruitment related reports to support and track recruitment activities and performance
• Coordinate staff onboarding
   

EXPERIENCE & COMPETENCIES

• Degree holder with minimum 3 years of HR experience 
• Proficient in MS office including Excel (XLOOKUP, pivot table functions), Word, Outlook and PowerPoint
• Well versed in Hong Kong employment ordinance and related legislation
• Strong spoken / written English is a must, fluent in Cantonese and Mandarin
• Good interpersonal skills and strong sense of responsibility
• Detail-minded, self-motivated and willing to learn
• Knowledge of SAP SuccessFactors is a plus
• Candidate with less experience will be considered as HR Coordinator