Requirements:

1. a recognised degree;
2. a minimum of 3 years' post-qualification work experience in office administration, with experience in vendor management and corporate insurance is preferred;
3. sound knowledge in office administration and operation and / or environmental friendly initiatives;
4. sound knowledge in office management automation system application and / or robotic administration;
5. excellent interpersonal, communication and presentation skills with the ability to interact with various internal and external stakeholders;
6. a follow-through, self-initiated, customer-oriented character and the ability to work independently;
7. a "can-do" mindset, and the ability to work under pressure to meet the set objectives of the organisation; and
8. excellent command of both written and spoken English and Chinese; hands-on experience in preparing manuals, schedules, tender documents and discussion papers is preferred.
(Applicants who do not possess the required qualifications and/or experience may be considered for other positions within the organisation.)
 

Duties include :
1. to supervise front office team members, such as receptionists, office assistants, tea ladies, cleaners to ensure smooth operation of CIC offices;
2. to assist in coordinating and maintaining various functions and services of Administration Team, including but not limited to call centre service, car pool services, office supply and inventory control, etc.;
3. to implement office sustainability initiatives to promote green working environment and improve resource efficiency;
4. to monitor the performance of outsourced contractors, in the provision of administration services to all CIC's premises;
5. to support ad hoc projects when required throughout the process of planning, execution, monitoring and controlling, and to ensure that the quality and progress of the work carried out by contractors/ consultants/ service providers be in a good standard;
6. to consolidate data from various services providers, contractors, internal users for compiling monthly management reports;
7. to support the procurement process, preparation of tenders and term contracts related to administration functions and services, as well as drafting operation manuals and / or workflow;
8. to support the preparation and control of annual budget exercise for administration team, such as collection and consolidating services projections from end-users, monthly monitoring and report; etc.; and
9. to carry out any other duties as assigned from time to time by the Executive Director.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.