JOB DESCRIPTION

The Assistant Project Manager will support the Facilities Department (FDD) in being responsible for the day-to-day management and successful delivery of major capital projects and asset enhancement projects. The post holder will directly report to Senior Project Manager and Project Manager

Responsibilities

• Assist in initial and ongoing consultation with end users and among the in-house project team members, consultants and contractors, providing technical advice to the end users and developing project brief documents clearly articulating the key objectives and scope of the projects.
• Assist in planning and implementing capital projects, alteration & addition works and renovation projects assigned to achieve time, cost and quality objectives in accordance with ESF standards and applicable statutory requirements.
• Assist in coordinating technical design development process by coordinating and collaborating input from the in-house Functional Support Team and/or multi-disciplinary consultants to produce high-quality design in accordance with ESF Design Standard.
• Undertaking day-to-day management and coordinating with the in-house Functional Support Team, multi-disciplinary consultants, contractors, schools and government authorities where appropriate throughout all project phases.
• Assist in internal coordination of matters related to the projects such as facilities management, health, safety & sustainability, education, human resources, finance, communication and admissions to ensure that project deliverables are achieved.
• Assist in site supervision for the projects assigned, throughout the construction stage to final handover stage for day-to-day management, coordination and monitoring of the quality of workmanship of contractors.
• Assist in managing the material and work quality inspection/testing and commissioning processes in conjunction with the in-house Functional Support Team, external consultants and contractors to ensure the works delivered are of good quality.
• Assist in managing procurement and tendering processes for appointing multi-disciplinary consultants and contractors.
• Assist in assessing and recommending progress payments for consultants and contractors.
• Preparing and providing regular project status reports and presentations to the Project Manager and Senior Project Manager.
• Assist in maintaining a complete set of on-site records for effective cost control and for final account purposes.
• Assist in managing project close out from the owner’s perspective, including managing the handover / snagging process and ensuring a full set of as-built drawings/O&M manuals/warranty documentation are in place and in order.
• Attend meetings as necessary and produce notes/minutes for record purposes.
• To perform other duties and assume accountabilities as apparent or as delegated

Requirements

• Bachelor’s degree in a related field or relevant technical subject
• 5 to 7 years of relevant Post-Graduate experience.
• Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Abilities:

• Ability to work under pressure and meet aggressive deadlines
• Application of project management techniques
• Ability to follow established standards
• Ability to manage crises and recommend an emergency plan
• Fluency in oral, and written English, Cantonese (desirable)
• Excellent interpersonal skills
• Excellent organisational skills

Knowledge:

• Applies a good understanding of HKSAR building codes and standards.
• Applies good knowledge of construction practices and safety rules.
• Applied good knowledge of procurement and tendering processes.
• Applies a good understanding of building contract administrations.
• Applies good planning and management skills

Other Competencies:

• Collaboration with project stakeholders
• Written and verbal communication skills
• Well-organised and detail-oriented
• Work standards/quality awareness
• Follow-up and close-out issues

Closing Date: 30th March 2025

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.