We are a dynamic and passionate team that thrives on collaboration and shared goals. In these challenging economic times, we're seeking individuals who are ready to contribute their talents, strengthen our team, and aim to support the team to rise above the storm. If you're looking for an easy job to pass the time, this isn't for you. We're calling on those who are eager to make a real impact.

Position: Administrative Officer

We're seeking a strong, motivated candidate to join our team as an Administrative Officer. This role is crucial in supporting our daily office procedures and sales team operations.

The Ideal Candidate

- Highly positive & grateful attitude
- Capable and efficient in administrative tasks with great communications skills on reporting and verbal. 
- Resourceful problem-solver
- Self-motivated & punctual with deadlines. 
- High accuracy in placing purchase order to suppliers in US & Italy. 
- Working knowledge of office equipment and software (Excel, PowerPoint, etc.)

Key Responsibilities

- Placing purchase order to Italy & US & other suppliers. Create payment summary and weekly reports. 
- Manage filing digital & hard copies and supplier relationships.
- Follow up on meeting minutes & setting up meetings. 
- Handle expenses, petty cash and reimbursements.
- Distribute and record correspondence (letters, emails, packages)
- Arrange travel and accommodations.
- Ensure smooth daily and long-term administrative operations

What We Offer

Flexible work time, depending on individual candidate, we can discuss work hours and work from home arrangement if needed. Italian roasted coffee daily for free. 14 days annual leave to start plus public holidays. An opportunity to be part of a passionate team that values teamwork and collective achievement. You'll play a vital role in helping us navigate and excel in the current economic climate.

Requirements:
Proven successful experience as an Administrative Officer, Administrator or similar role, can handle multi-tasks, upgrade & smoothen work procedures, meet deadlines and take care of data, employees‘ and company’s mutual benefits. 

Experience with office management software like MS Office (MS Excel and MS Word)

Strong organization skills with a problem-solving & serving attitude

Excellent written and verbal communications skills. 

Attention to details, patience, joyful and friendly character is what we are looking for. 

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.