Our Client, a Global Asset Manager, is seeking an Office Manager and PA to the Country Head.

Responsibilities

• Ensure a well organised and professional office environment that is welcoming to clients, visitors and colleagues
• Act as the main liaison between Workplace team London and Hong Kong office
• Act as first point of contact for general administrative queries
• Liase with building management in response to maintenance issues, security, cleaning and queries
• Ensure that all items are invoiced and paid on time, and be the main point of contact for Finance for invoice related matters
• Manage office supplies, IT equipment and stationery requirements
• Oversee all incoming and outgoing post and couriers
• Organise office events and team-building activities
• Will be trained and appointed Health & Safety Officer for Hong Kong office an will also be encouraged to train and be appointed as first aid officer
• Provide high-level administrative support to Managing Director, including managing calendars, scheduling meetings and coordinating travel arrangements
• Meeting and Travel coordination
• Keeping gifts and entertainment registers up to date
• Processing expense claims, using Oracle

Requirements

• 5 plus years experience in managing a workplace, supporting a team and providing personal assistance
• Fluent in English, Cantonese and Mandarin
• Proficiency in Microsoft Word, Excel and Powerpoint
• Outgoing, friendly and organised

Budget : circa HKD $40k per month plus discretionary bonus

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.