**We would accept application CVs sent in English only**

We are:

Zota is a payment gateway technology hub, serving as a one-stop-shop for online businesses, enabling them to accept payments from anyone, anywhere. We are connected to over 1000 financial institutions worldwide, allowing us to centralize a range of global and local payment methods, on one payment page.

About the opportunity:

We are looking for a full-time Office Assistant to ensure the smooth running of our Hong Kong office.

What you will do:

Expenses Recording and Maintenance:

• Invoices Tracking: hard & soft copies, including reimbursement receipts.
• P&L preparation & submission.
• SalesForce Reporting.

Office Operations

• Mail/post operation incoming & outgoing mails, registering, tracking, and record keeping.
• Arrangement of internal folders, files, and maintaining of the records;
• Maintain the office condition and contact related parties if repairs are required.
• Order and track of company inventory

IT related tasks

• Create an IT inventory list for the office.
• Connect ISP to the office - ISP unrelated to the hosting office.
• Create an IT inventory list for the office.
• Check the old UDM status.

Team related tasks:

• New employee workstation set-up.
• Manage food placement and tracking for breakfast and lunch via Deliveroo.
• Keep Days off/AL/sick leaves/work-on holidays calendars updated.
• Work with the TLV team on ad hoc tasks, i.e. checking flights, hotel reservations, etc.
• Employees’ birthdays and other gifts purchased.

Required qualifications: Knowledge, skills and values

• Proficient in MS Excel, Word, Gmail, and Slack.
• Proficient in record-keeping maintenance.
• Strong organizational and communication skills.
• Ability to work effectively under limited supervision.
• Adaptability to cross-cultural working environments.
• Commitment to constant improvement and learning.

Advantage- fluency in Cantonese.

A few of our office benefits & perks:

• Breakfast & Lunch provided by the company
• Office snacks
• Medical insurance
• Bonuses
• Company trips
• Friday Happy Hours, plus much more!

What happens after you apply?

Our recruiting team is invested in creating the best candidate experience possible, so we will be in touch, once we have reviewed your CV, regarding any next steps. In the meantime, you can check our website pages to learn more about us: https://bit.ly/zotacareers

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