Technological and Higher Education Institute of Hong Kong

Department / Section : Student Development Office
Ref. no : O/THEi-SDO/EAI/03/25

The Technological and Higher Education Institute of Hong Kong (THEi) is a member institute of the Vocational Training Council (VTC), established in 2012. It is an innovative, professional and entrepreneurial organisation committed to greening and sustainability. THEi offers more than 20 professional "Applied Science-Oriented" degree programmes across six Academic Departments: Department of Food and Health Sciences, Department of Construction, Environment and Engineering, Department of Sport and Recreation, Department of Hospitality and Business Management, Department of Design and Architecture, and Department of Digital Innovation and Technology. These programmes cover industries with growth potential in Hong Kong and the Asia-Pacific region. The programmes integrate practical applications with theoretical knowledge to ensure that students can effectively apply what they have learned. Our degree programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, as well as by the relevant professional bodies where appropriate. By adopting an applied Science-Oriented teaching approach and focusing on applied Bachelor's degree programmes, THEi equips students with professional skills and knowledge to meet various future challenges upon graduation. THEi also collaborates closely with the industry and engage students in active learning pedagogies including a strong emphasis on project-based learning involving real-world problem-solving with and for local industries and professions.
For more information about our Institute, please visit https://www.thei.edu.hk.

Major Duties:
(a) To provide secretarial and administrative support to the Student Development Office;
(b) To provide support in the procurement and student activities of the Student Development Office;
(c) To support processing of student finance applications, scholarship applications, vetting of financial and qualification documents;
(d) To support the processing of applications for the subsidy schemes for overseas exchange;
(e) To address student and other enquiries and draft official correspondences, including emails, letters and notices;
(f) To assist in internal and external liaisons, and for the arrangement of student activities, exchange and events;
(g) To assist in document management, and the compilation of reports, statistics, and the preparation of presentation slides for various meetings and events;
(h) To provide logistical and on-site support for publicity and community outreach activities; and
(i) To manage ad hoc projects and any other duties as assigned by supervisor.

Requirements:
(a) (i)Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
(ii)Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
(iii)Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
(iv)A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
(v)A recognised Associate Degree / Higher Diploma or above.
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b) At least 3 years’ relevant work experience in the capacity of Executive Assistant (or equivalent) rank;
(c) A high proficiency in common office application software;
(d) Good communication, interpersonal and organisational skills; and
(e) Ability to work independently, proactiveness and a good team player.

Notes:
(1) The appointee(s) may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary.
(2) The remuneration package will be competitive and commensurate with qualifications and experience.
(3) The appointee will work at the Chai Wan and Tsing Yi campuses.

Application Procedures:
A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to
thei-jobs@thei.edu.hk.

Candidates should take note of the following:
(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3) For the email subject, please cite “Application for Executive Assistant I (Ref. No.: O/THEi-SDO/EAI/03/25)”.

Closing date for application: 27 March 2025

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.