MIMS is a leading medical communications company specializing in delivering knowledge and education to healthcare communities. To our audience of healthcare professionals, we provide trusted drug and disease information as well as timely medical news updates and clinical resources to improve patient outcomes. To our valued pharmaceutical clients, we work on innovative healthcare products from early development through to post-launch to meet their marketing objectives.

Job Description

The Senior Conference Executive will support the MIMS CME team by providing logistics support to event.

Responsibilities :

• To report to Head of Event and to assist Conference/Associate Conference managers in:
  • Venue-searching to meet (and exceed) client expectations
  • Provision of proposed venue report, with detailed comparison chart
  • Liaison with hotel regarding contract & arrangements
  • Provision of regular status report to client, including delegate registration
  • Liaison with invited speakers & VIP guests (travel, accommodation, special requirements)
  • Preparation of paperwork on speaker engagement and related procedures
  • Liaison with internal editorial, design and production teams to produce event materials (invitations, backdrop, quick-stands, abstract books)
  • Liaison with contractors
  • On-site execution of event
• To organize and manage small-scale events/speaker circuits
• To provide support on team administration tasks and maintenance of internal reports/database (as needed)

Required skills/backgrounds

• University degree, at least 1-2 years experience in meeting and conference management
• Experience in preparation of budget reports
• Excellent communication and negotiation skills to work with clients and suppliers
• Detail-oriented, Proactive and well organized
• Able to work under pressure and multitask
• Team player and highly motivated to learn and grow with the team and company
• Flexibility in working hours, ability and willingness to travel on weekends
• Flexible and actively seeking to acquire new knowledge and skills

Attractive remuneration package will be offered to the right candidate.

Interested parties, please send us your resume with current/expected salary and availability 

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