Main responsibilities ;

• To arrange incorporation of offshore companies in various offshore jurisdictions and to attend all incidental matters relating to incorporation and organization of companies
• To conduct due diligence on clients and on clients companies whether for purpose of incorporation or otherwise
• To liaise with relevant offshore offices with regards to incorporation, statutory filings, billings and all incidental matters relating to corporate administration of the offshore companies concerned
• To keep and maintain the statutory records and registers of the Company in ViewPoint/NavOne updated and completed
• To ensure records and documents of each company in the portfolio kept and filed in DMS are updated and complete
• To keep and maintain records of the client contacts, billings parties and correspondence addresses updated in our systems
• To attend clients instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration and general professional services, as the case may be
• To attend payment of annual government fees and all incidental matters in relation thereto
• To review pre-bills, determine amount to be billed, issue invoices and to ensure level of aged WIP less than 30% at all relevant times
• To ensure annual fees and annual government fees accurately recorded in NavOne, review annual invoices issued by other offshore offices and liaise with other offshore offices regarding issue of annual invoices or revise invoices, where applicable
• To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable less than 30% at all relevant times
• To supervise and train corporate administrative assistant and other junior staff
• To participate in the promotion of an atmosphere of cooperation, teamwork and support within the team.
• To build up relationship with existing clients that does not limit to phone, email and client meeting
• To attend any other specific duties as may be assigned
• To assist the Manager and Assistant Manager in handling and managing the portfolio of the team
• And any other such duties that might be reasonably required for this role

Qualifications Required
Knowledge, skills and experience

• Two to four years’ post qualification experience
• Excellent command of written and spoken English and Chinese, fluency in Putonghua is an asset.
• Capable to work independently with minimum supervision.
• Good team players, self-motivated, well organized and ability to work under pressure and willing to take responsibility.
• Knowledge in using ViewPoint, NavOne, Excel and Chinese Word is an asset.
• Adherence to all human resources policies and practices
• Punctuality and regular attendance
• Successful job performance, including meeting productivity standard

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.