Responsibilities

• Report directly to the Head of Events with:
  • Identifying venues that meet and surpass client expectations
  • Creating a proposed venue report, complete with a detailed comparison chart
  • Coordinating with hotels on contracts and arrangements
  • Providing clients with regular status updates, including delegate registration information
  • Communicating with invited speakers and VIP guests regarding travel, accommodation, and special requests
  • Preparing documentation for speaker engagement and related processes
  • Collaborating with internal editorial, design, and production teams to develop event materials (invitations, backdrops, quick-stands, and abstract books)
  • Working with contractors
  • Managing on-site event execution
• Organize and oversee small-scale events and speaker circuits
• Assist with team administrative tasks and maintain internal reports/databases as necessary

Requirements

• University degree
• Proactive and highly organized
• Strong communication and negotiation skills for effective interaction with clients and suppliers
• Attentive to detail
• Capable of working under pressure and managing multiple tasks
• Team-oriented and eager to learn and grow with the team and company
• Minimum of 1 year of experience in meeting or conference management
• Experience in preparing budget reports
• Flexible working hours
• Willingness to travel on weekends
• Open to gaining new knowledge and skills actively

If you are interested in above position, please apply directly or reach out to Turby via [CTgoodjobs Apply Now] for a confidential discussion.

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