Highly organised and professional Receptionist/ Office Administrator (assistant office manager)

We are seeking a highly organised and professional Office Administrator / Receptionist to join our dynamic team at a well-known Private Equity Company. In this role, you will be the first point of contact for clients, visitors, and employees, providing exceptional customer service and administrative support. The successful candidate will have excellent communication skills, a friendly demeanour, and the ability to multitask in a fast-paced environment.




Job Duties

• Supervise the Reception team (currently one full-time employee and one part-time employee), ensuring that visitors and guests receive a first-class welcome and reception coverage is scheduled fairly and in advance.
• Provide administrative support, including pantry supplies ordering, name card printing and stationary ordering.
  
• Oversee meeting room booking and hospitality operations.
• Assist with catering, housekeeping & maintenance of office equipment.
  
• Help plan office social activities and events
• Assist internal office moves and maintain floor plan, facilities, and day to day functionality.
• Assist OM with miscellaneous tasks (i.e. gifts for employees), business cards and stationery printings
• Support OM with office budgets, contracts, and systems (including all vendors, cleaning contracts, catering, coffee machines, water taps, access keys, equipment, etc)

Requirement

• A minimum of 15 years of relevant working experience as a Receptionist/ Office Admin / Assistant Office Manager, must have Private Equity or Banking experience
• Outstanding in English and Chinese, both spoken and written
• Efficient, organised, independent professional attitude and strong communication and personal skills, people management experience, flexible, well-organised and able to prioritise and manage multiple tasks
• A solid grasp of standard applications (MS Office, Google Workspace, Zoom, Slack, CRM software etc.) is required.
• The ideal candidate needs to be responsible, independent and assertive. They will be able to manage various responsibilities simultaneously and know how to prioritise accordingly.

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