Front Office Administrative Assistant (HK Office)

Established in 2015, ARC Group is a global investment bank and management consultancy firm deeply rooted in Asia with a global reach. We understand the importance of trust. We are a business that focuses on People. ARC Group is the home of its clients; we grow together and fight for the same goals. Your achievement is the reason of our existence, your growth is our passion. ​

⦁ We are proud to excel as global leaders in Capital Markets, M&A & Management Consultancy services. We have maintained a leadership position for numerous years, consistently ranking at the top among bankers in the League Tables for transactional value, market share, and number of transactions​

⦁ ARC Group was recognized as Frost & Sullivan's Company of the Year in 2024 for excellence in capital markets, M&A, and consulting. We were also honored with the "2024 Deal of the Year" award by the M&A Worldwide convention, reflecting our continued leadership and expertise in the industry. ​

Based in Hong Kong interacting with ARC Group global offices, this role will provide support to the team across China and reporting to Office manager.

Position Overview

We seek a proactive Front Office Administrative Assistant to ensure seamless daily operations for our 15-member team. This role combines client-facing responsibilities with operational coordination, requiring exceptional organizational skills and cultural sensitivity in a fast-paced financial environment.

Key Responsibilities

Front Desk Operations

• Serve as first point of contact for visitors/clients with polished hospitality
• Manage multi-line phone system and route inquiries appropriately
• Handle incoming/outgoing mail/couriers and maintain reception area

Meeting Coordination

• Schedule/maintain conference room bookings across teams
• Prepare meeting materials/technology setups (Screen, projectors)

Procurement & Inventory

• Manage office supplies procurement with Shanghai HQ (budget tracking, vendor management)
• Process invoices and reconcile expenses with finance team (with Shanghai HQ)
• Maintain inventory of stationery/kitchen supplies/pantry items[SZ1]

Administrative Support

• Assist with travel arrangements and expense reporting
• Support HR with onboarding logistics (workstation setup, access cards)
• Coordinate office maintenance with building management

Cross-Office Collaboration

• Act as primary liaison for Shanghai HQ on operational matters
• Facilitate inter-office document transfers/notarizations
• Assist with regional event coordination when required

Qualifications

Essential

• 2+ years’ experience in front office/reception role (financial services preferred)
• Professional fluency in English (written/spoken)
• Advanced MS Office skills (Outlook calendaring, Excel tracking)
• Impeccable grooming and client service etiquette

Preferred

• Basic Cantonese / Mandarin communication skills
• Knowledge of financial industry compliance standards

Why Join Us

• Competitive compensation package
• Comprehensive medical coverage after the probation
• 15 days annual leave + public holidays
• Central business district location

Application

Please submit your resume and cover letter to [email] by [date]. Use "HK Front Office Admin Application - [Your Name]" as email subject.

[Company Name] is an Equal Opportunity Employer. All applications will be treated confidentially.

[SZ1]Plz check whether HK new office have these areas?

工作類型: 全職

薪酬： $72.00至$88.00（每小時）

時間：

• 日班
• 星期一至星期五

語言:

• English (必要條件)

Work Location: 親身到場

預期開始日期： 2025/03/31

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