About us:

Shaped by Dominique and Arthur de Villepin’s passion for art, Villepin is a new gallery model created by collectors for collectors. Founded in 2019 in Hong Kong, Villepin specialises in selected important artists, estates, and foundations. It advocates their work through carefully curated exhibitions while bridging them with the leading collectors and institutions in the Asia-Pacific region and around the world. Beyond its gallery walls, Villepin also acts as a curator for exhibitions in museums and institutions.

Reporting to the Supply Chain Manager, the Supply Chain Executive plays a key role in supporting end-to-end logistics operations, inventory tracking, and supplier coordination. This role ensures seamless execution of shipments, assists in cost control efforts, and contributes to process optimization for efficient and cost-effective supply chain management. Additionally, the role provides administrative and operational support for gallery exhibitions and events.

Key Responsibilities

1️. Inventory & Supplier Management

• Assist in tracking and managing inventory levels across Group entities ensuring optimal stock availability and accuracy.
• Support supplier coordination to ensure timely replenishment and efficient stock movement.

2️. Logistics Coordination & Cost Control Support

• Assist in scheduling shipments and managing overseas orders with logistics providers.
• Communicate with suppliers and warehouses to track orders, monitor delivery timelines, and resolve logistical issues.
• Support cost-control initiatives by gathering pricing data and assisting in supplier negotiations.

3️. Process Optimization & Technology Support

• Maintain accurate records of shipments, inventory, and supplier transactions to improve operational efficiency.
• Assist in implementing/updating tracking tools and logistics software to enhance visibility and reporting.

4️. Administrative & Operational Support

• Provide administrative assistance to the Supply Chain Manager, including documentation, reporting, and supplier correspondence.
• Organize and maintain the office and gallery space to support logistics operations.
• Manage mail handling, parcel shipments, and corporate gifting logistics.

5️. Exhibition & Event Logistics

• Support onsite coordination for exhibition installations and deinstallations, ensuring smooth logistics execution.
• Assist during events, including setup, breakdown, and operational logistics, sometimes requiring hands-on work

Requirements:

• Excellent command of written and spoken in English, Chinese and Mandarin
• 2 years working experience (fresh graduates are welcoming to apply) 
• Good analytical, organizational & problem-solving skills
• Proficient in MS office applications (Word, Excel, PowerPoint) and Chinese word processing
• Ability to multi-task and to take on additional duties where necessary
• Adaptable, outgoing, team spirit, self-motivated, good communication skill and independent with strong sense of responsibility
• Able to work under pressure in fast paced environment

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