Project Management and Follow-Up:

• Monitor and follow up on the progress of internal and external projects to ensure they stay on track and within timelines.
• Work closely with department heads and project teams to provide regular updates on project status, key milestones, and potential roadblocks.
• Identify areas for improvement and coordinate solutions to ensure successful project execution.

Budget and Resource Management:

• Assist in preparing and managing office and household budgets to ensure optimal use of financial resources. Monitor operational expenses, identify cost-saving opportunities, and implement solutions to improve efficiency.

Project Coordination:

• Assist the CEO and Assistant CEO in managing special projects, ensuring deadlines are met and deliverables are on track.
• Follow up on tasks and projects assigned by the CEO/Assistant CEO to various departments, ensuring timely completion and reporting progress.
• Support in organizing executive and board meetings, taking minutes, and ensuring follow-up on decisions and action points.

Personnel Management:

• Manage employee records, contracts, and personnel files, ensuring they are up to date and compliant with legal and company requirements.
• Coordinate recruitment processes, including job postings, interviews, and onboarding of new employees.
• Manage employee benefits programs and oversee payroll administration in coordination with the finance team.
• Handle employee relations, including conflict resolution, performance reviews, and disciplinary actions, in accordance with company policies.

Office Administration:

• Oversee day-to-day office administration, ensuring a well-organized and efficient work environment.
• Manage office supplies, equipment maintenance, and relationships with vendors, ensuring that the office operates smoothly.
• Coordinate internal and external meetings, conferences, and events, ensuring all logistics are handled effectively.
• Develop and implement administrative policies and procedures to improve office workflow and efficiency.

Required Skills and Qualifications:

Education and Experience:

• Bachelor’s degree in Business Administration, Operations Management, or a related field.
• Minimum of 10 years of experience in operations management, office management, or a similar role.
• Experience in managing HR functions and staff development is a plus.

Skills:

• Strong organizational and multitasking skills, enabling one to manage various office, household, and project-related tasks simultaneously.
• Excellent communication and interpersonal skills, allowing for effective interaction with staff at all levels.
• Knowledge of HR management, including recruitment, employee relations, and compliance with employment laws.
• Proficiency in office management software and tools (e.g., Microsoft Office, Google Workspace).
• Ability to manage budgets, analyse costs, and implement cost-saving measures..

Competencies:

• Problem-solving mindset, with the ability to address challenges in a proactive and efficient manner. Strong leadership skills and the ability to motivate and guide a diverse team. High attention to detail and a commitment to operational excellence. Ability to work independently, with strong decision-making skills and the ability to prioritize tasks..

for any query, pls call Ms Wan at 23120060 or Apply Now

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