Job Description:

The Conference Executive will support the MIMS CME team by providing logistics support to event.

Responsibilities:

• To report to Head of Event and to assist Conference/Associate Conference managers in:
• Venue-searching to meet (and exceed) client expectations
• Provision of proposed venue report, with detailed comparison chart
• Liaison with hotel regarding contract & arrangements
• Provision of regular status report to client, including delegate registration
• Liaison with invited speakers & VIP guests (travel, accommodation, special requirements)
• Preparation of paperwork on speaker engagement and related procedures
• Liaison with internal editorial, design and production teams to produce event materials (invitations, backdrop, quick-stands, abstract books)
• Liaison with contractors
• On-site execution of event
• To organize and manage small-scale events/speaker circuits
• To provide support on team administration tasks and maintenance of internal reports/database (as needed)

Job Requirements:

• University degree
• Proactive and well organized
• Excellent communication and negotiation skills to work with clients and suppliers
• Detail-oriented
• Able to work under pressure and multitask
• Team player and highly motivated to learn and grow with the team and company
• 1 years’ experience in meeting/conference management
• Experience in preparation of budget reports
• Flexibility in working hours
• Ability and willingness to travel on weekends
• Flexible and actively seeking to acquire new knowledge and skills

Interested parties please click Apply Now to apply job.

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