ACADEMIC REGISTRY

Executive Assistant (Ref. 250324007-IE)

Duties

The appointee will be required to:

(a) provide administrative support for matters related to undergraduate admissions, including but not limited to processing applications, handling written and phone enquiries;

(b) handle student visa matters and assist in pre-registration tasks;

(c) assist in the daily operation of the admission section, such as maintaining effective recordkeeping in admissions data and liaising with internal units regarding student admission matters;

(d) assist in admission-related promotion and events preparation; and

(e) perform any other duties as assigned by the Registrar or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree plus at least one year of post qualification work experience;

(b) have good computer literacy including Microsoft Word, Excel, PowerPoint, etc.;

(c) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(d) have a proactive and committed work attitude; and

(e) be a good team player with competent interpersonal skills.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 31 March 2025 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.