Responsibilities

• This position is a 12 month contract role
• Responsible for document retention policy execution across the bank
• Drive the development, implementation and continuous improvement of document management processes and governance best practices.
• Prepare budget and expense for user departments on inventory optimization
• Communicate with stakeholder on related tasks
• Review document inventory with stakeholders and provide suggestions on inventory optimization
• Ensure daily operations are completed on schedule
• Examine the response from customers
• Verify document type
• Identify problems and develop solutions
• Perform proper security control on document handling
• Deal with problems raised by user departments
• Assist his/her supervisor to improve users engagement and strengthen communications on the subject matter
• Comply with all applicable regulations, rules, codes, guidelines and standards set by regulators and the Bank, and carry out duties with high integrity; and
• Adhere to all established risk control guidelines, procedures and measures to identify, assess, report, mitigate and monitor the risks involved in the day-to-day work

Requirements

• University graduate, preferably major in business management or equivalent;
• Possess experience in secretarial and administrative support will be an advantage;
• Have good knowledge of policy and procedure, and corporate governance principles;
• Have 5- 6 years of experience in corporate administration or other related areas from a sizable organization;
• Have good project planning, problem solving, communication skills and risk awareness;
• Be able to effectively manage relationships with user departments at all levels;
• Be proficient in written and spoken English and Chinese.

Please apply online via the BEA Careers website at
http://careers.hkbea.com/psp/hcmprd/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=UFOCUS=Applicant&SiteId=1&JobOpeningId=4690&PostingSeq=1
or by clicking the Apply Now button. Kindly note that if you are a new user, you have to first create your User Profile before you can apply.

Personal data provided by job applicants will be used for recruitment purposes only and will be treated in accordance with the Bank's Personal Data Policy, which is available upon request. Applicants who are not invited for interviews within six weeks may consider their applications unsuccessful and the personal data collected will be destroyed after 1 year.