Corporate Services (CSD) is responsible for Real Estate management (strategic planning, lease transactions, project, design and construction management and facilities management); Corporate Security; Housekeeping; Mail Distribution, Documentation, Destruction and Storage; Catering Services and Reception Management.

Reporting to the AVP in the team, the Corporate Services Cost Control Associate is responsible for CSD’s cost administration, forecast, budget preparation, reporting and overall management. This role is required to have a good financial acumen, high level command of excel and IT system operation proficiency and be able to collaborate with multiple stakeholders to drive and support a strong financial management environment within CSD.

• Work with a team to process purchase requisitions and payments
• Compile expenditure and accrual reports
• Work with the functional owners to control expenses by tracking accounting records
• Work with the project team to review, document and track project financial status including variation orders and Defects Liability Period (DLP) payments

• Plan and prepare financial budget
• Partner with Finance in secure funding approvals
• Work with CSD Functional teams to monitor and track actual commitment and expenditures payment against budgets
• Forecasts spent and work with the various CSD Functional team leads to device action plans to affect the outcome of spending to meet HKEX’ budget objective
• Perform long term planning and strategic planning on real estate initiatives
• Communicate with multiple stakeholders to drive and support a timely and accurate financial processing environment

• Produce monthly financial reports
• Prepare regular and ad hoc statistical and analyses reports to management including creative & complex Power Point presentation
• Perform regular financial reporting responsibilities such as fixed asset review, regular accruals and modelling
• Review, develop and improve Corporate Services cost allocation methodology to HKEX’s internal stakeholders

• Understand CSR commitments & policy and CSR reporting requirements on carbon disclosure and sustainability
• Prepare relevant environmental data for audit purpose

• Degree holder in Business Administration, Property and Facilities Management, Accounting, Finance or related disciplines
• 8+ years relevant Corporate Services related or financial administrative experience
• Experience of working with the planning and preparation of financial budget
• Knowledge of procurement and budgeting system
• Candidate with strong Corporate Services operation / real estate / facility management experience preferred
• Possesses good speaking and understanding English and Chinese language skills
• Possesses a high degree of integrity and appreciates the need for confidentiality in financial management
• Excellent communication and interpersonal skills to deal with different levels of users
• Great attention to details, logical, analytical and process oriented
• Ability to work independently, a problem solver with patience and positive mind-set; self-motivated and proactive attitude
• High proficiency in MS Words, Excel PowerPoint and Outlook
• A team player with a helpful attitude

HKEX - Exchange Square Standard - 40 Hours (Hong Kong SAR) 40 Permanent