Job Duties

• Manage reception duties, including greeting and welcoming visitors promptly upon arrival. Greet and welcome visitors as soon as they arrive at the office reception
• Support daily office operations and administrative tasks.
• Assist in managing health, safety, fire safety, and security protocols, as well as maintenance systems.
• Conduct daily inspections to ensure facility upkeep and system availability, following up on any maintenance needs.
• Coordinate office relocation projects, including user coordination and logistics.
• Oversee procurement and inventory of office supplies.
• Maintain accurate, up-to-date office filing and records.
• Communicate with building management and vendors to manage office maintenance and repairs.
• Prepare payment requisitions and process expense reimbursements.
• Provide support for administrative tasks, record maintenance, and ad-hoc activities as needed.

Requirements

• 2-3 years of experience in Administration or Facility Management.
• Experience in a banking environment and with critical facilities operations is preferred.
• Diploma or degree in a related discipline.
• Proficient in written and spoken English, Chinese, and Mandarin.
• Strong communication and interpersonal skills, effective at all organizational levels.
• Proficient in MS Word and Excel; hands-on experience is essential.
• Hard-working, self-motivated, customer-oriented, and able to work both collaboratively and independently.

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