CAMPUS FACILITIES AND SUSTAINABILITY OFFICE

Executive Officer (Ref. 250328016-IE)

Duties

The appointee will be required to:

(a) oversee the daily operation of the Office, including general administration, inventory control, provision of the central mailing services and university transport services; 

(b) provide administrative support, such as drafting of proposals, preparation of papers and organisation of events when required; 

(c) assist in taking care of quality assurance related measures, such as compilation of data, collection of comments, and conduction of statistics analysis;

(d) arrange meetings and provide secretarial and administrative support to committees, meetings and working groups, such as preparation of agenda, minutes, notes and reports as well as PowerPoint presentation; 

(e) assist in preparing and arranging necessary documentation for annual exercises and other occasions when necessary;

(f) supervise and lead junior staff members;

(g) liaise and co-ordinate with different teams of the Office, other units of the University as well as external organisations when required; and 

(h) perform any other duties as assigned by the Director of the Office or his delegates. 

Qualifications                        

Applicants should:

(a) have a recognised degree plus at least five years of administrative experience, preferably at supervisory level and with some work experience being gained in sizable organisations or tertiary institutions;

(b) be able to formulate and implement plans independently and work under pressure;

(c) be pleasant, proactive and a good team player;

(d) have excellent communication and presentation skills as well as good computer literacy; and

(e) have an excellent command of both written and spoken English and Chinese, preferably with fluency in Putonghua.  

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 7 April 2025 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.