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Work closely with Conference and Program Team to ensure the timelines for speaker administration and logistics are met
Attend relevant team meetings to understand the event requirements, especially those specific to conference program, scheduling and speaker management
Assist in coordination of all operational aspects for speaker logistics, including assistance with speaker travel/hotel bookings and budgeting
Update event website with conference agenda and speaker profile information efficiently and accurately
Liaise directly and indirectly with speakers and respond to any speaker related queries where applicable.
Manage and update speaker lists and conference documentation, including speaker registration and ticketing arrangements
Assist Conference and Program Team with Program run sheet (speaker session requirements, verifying speakers, quality checking of all marketing materials)
Provide hands-on onsite support and assist in the delivery of conference program whilst at in-person event. This will require travel to Sydney, Australia in the month of October for up to one week
Skills and Experience:
Tertiary degree educated (or similar professional qualification) – bachelor’s degree in business administration, or related field preferred
Good interpersonal and communication skills, with the ability to interact effectively with the company and external parties
Able to work efficiently and effectively under pressure and to tough deadlines, including delivery of in-person event
Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment
Must be proficient in using different CRM, web-based platforms, and Microsoft Office applications to accomplish tasks
Must be able to work flexible hours when required
Logical thinker, process driven, team player, self-motivated, mature, pleasant and proactive
Fluent in spoken and written English
Location :
Hong Kong / Melbourne
Please apply with a copy of your CV and a covering letter explaining your suitability to this role. We are expecting a high volume of applications for this highly desirable role and so will only be able to get back to successful applicants in the shortlisting process so please accept our apologies in advance.
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