Basic Function

Provides company secretarial, administrative support and contract management support to the APAC Legal team and coordinates all activities of the Legal Department in the APAC region.

Roles & Responsibilities

• Assist with regular and ad hoc legal and regulatory filings of all LYB entities (ex APS) and manage external counsel spendings and billings
• Organize and manage administrative and billing matters for APAC Legal
• Assist in the preparation and execution of legal documents (e.g., board resolutions, powers of attorney) for corporate matters
• Provide legal and secretarial support to all lawyers in the APAC region
• Maintain and manage contract templates, procurement contract platform and assist responsible lawyers in extracting data for the purpose of analyzing contract trends, clients’ needs etc.
• Maintain and manage all APAC corporate records, leases, intercompany agreements, JV documents, and other corporate-related records. Ensure timely execution and updates to various systems (e.g., hCue, JV TeamShare, Asia IC Agreement database, corporate data sheets) and stakeholders
• Provide corporate information to internal and external clients
• Prepare engagement letters for external counsel or service providers, manage the approval process, and handle vendor account openings
  
  

Min. Qualifications

• Bachelor degree with diploma in company secretary, legal studies or relevant discipline preferred
• Legal secretary or company secretary experience
• Proficiency in both written and spoken English and Chinese
• Strong attention to detail and accuracy
• Excellent communication skills
• Ability to work independently and collaboratively as part of a team
• Willingness to learn, meticulous nature, and ability to work under pressure and meet deadlines
  
  

Preferred Qualifications

• 3 years of legal secretary or company secretary experience
• Immediate availability is preferred
  
  

Competencies

Build Partnerships

Deliver Results

Drive Innovation

Grow Capabilities

Promote Inclusion

Motivational/Cultural Fit

Technical Skills

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