WHO WE ARE

For over 50 years, we have worked closely with investment and asset managers to become the world’s leading provider of integrated investment management solutions. We are 3,100+ colleagues with a broad range of nationalities, educations, professional experiences, ages, and backgrounds in general.

SimCorp is an equal opportunity employer. We are committed to building a culture where diverse perspectives and expertise are integrated in our everyday work. We believe in the continual growth and development of our employees, so that we can provide best-in-class solutions to our clients.

While striving to deliver client value, we believe it is vital to consider our people and our planet in every business decision we make. Acting responsibly is not optional. It is essential.

WHY THIS ROLE IS IMPORTANT TO US

We are seeking a motivated and organized Office & Employee Experience Manager to oversee the smooth operation of our Hong Kong office and cultivate a vibrant, engaging workplace. This role is critical in ensuring our employees have the resources and support they need to thrive, while also managing essential office functions and contributing to our company culture.

WHAT YOU WILL BE RESPONSIBLE FOR:

Office Management & Facilities: 

• Operational Excellence: 

• Serve as the primary point of contact for the Hong Kong office, greeting visitors and managing reception duties. 

• Maintain a clean, organized, and efficient office environment, including kitchen, conference rooms, and common areas. 

• Manage office capacity and workspace (hotdesking). 

• Oversee office equipment and facilities, ensuring functionality and addressing maintenance needs. 

• Manage incoming and outgoing mail and courier services (local and international). 

• Create and implement office policies and procedures. 

• Manage office budget, vendor relationships, and invoice reconciliation. 

• Liaise with building management for maintenance, security, and other related matters including lease renewals or office moves. 

• Coordinate with payroll to ensure compliance with company obligations. 

• Procurement & Logistics: 

• Order, receive, and maintain office supplies, snacks, and beverages. 

• Manage and issue security passes and locker assignments. 

• Coordinate IT equipment allocation with the IT department. 

• Manage travel bookings for contractors and external parties (Egencia). 

• Create work orders and liaise with property management on repairs and issues. 

• Safety & Compliance: 

• Act as First Aider and Lead for emergency evacuation and fire warden responsibilities. 

• Participate in the joint health and safety committee (as needed). 

Employee Experience & Engagement: 

• Event Planning & Execution: 

• Plan and execute a variety of employee events, including happy hours, holiday parties, in-office, offsite, and virtual activities. 

• Manage weekly lunch catering and ad-hoc catering for training and events. 

• Manage internal meeting room bookings, setup, and AV support. 

• Assist with internal events across APAC and external client events. 

• Coordinate with vendors/suppliers to provide virtual or onsite training. 

• Assist sales & marketing teams on external client events across the country 

• Employee Support & Onboarding: 

• Facilitate employee connectivity and provide necessary resources. 

• Assist with onboarding new hires, including office induction and new hire kit distribution. 

• Support offboarding processes for exiting staff. 

• Manage employee recognition programs, including anniversary, jubilee, farewell, and birthday celebrations. 

• Collaborate with other location Office Managers on wellness, employee engagement activities and regional/local initiatives. 

• Manage internal Sharepoint sites content to ensure its up to date and relevant 

• People & Culture Support: 

• Support People & Culture projects related to office spaces and hybrid work. 

• Provide ad-hoc HR support in collaboration with the People Team e.g. coordinating virtual or onsite training for staff 

• Support office renovation projects. 

WHAT WE VALUE

Most importantly, you can see yourself contributing and thriving in the position described above. How you gained the skills needed for doing that is less important. We expect you to be good at several of the following and be able to - and interested in - learning the rest.

• Skilled in office management and event planning.

• Advanced organizational, communication, and interpersonal skills.

• Ability to manage budgets and vendor relationships.

• Proficient in addressing issues while efficiently overseeing multiple assignments.

• Proficiency in relevant software and tools.

• Experience with travel booking systems.

• First Aid certified.

• Ability to manage tasks effectively and work as part of a team.

• Experience in supporting People & Culture initiatives. 

BENEFITS

Attractive salary, bonus scheme, and pension are essential for any work agreement. However, in SimCorp, we believe we can offer more. Therefore, in addition to the traditional benefit scheme, we provide an enhanced work-life balance and opportunities for professional development: there is never just one route - we offer a personalized approach to professional development to support the direction you want to take. Visit our career pages to learn more about working at SimCorp: www.simcorp.com/career  

NEXT STEPS

Please click below to apply and to learn more about the vacancy and what SimCorp offers regarding salary, benefits, and perks.

Please note only applications sent through our system will be processed.

Applications are continuously assessed, so please send your CV in English as soon as possible. If you are interested in being a part of SimCorp but are not sure this role is a new opportunity, submit your CV anyway. SimCorp is on an exciting growth journey, and our Talent Acquisition Team is ready to assist you discover the right role for you. The approximate time to consider your CV is three weeks.

We are eager to continually improve our talent acquisition process and make everyone’s experience positive and valuable. Therefore, during the process we will ask you to provide your feedback, which is highly appreciated.

By Joining our team, you will have the chance to:

• Become part of a thriving company comprising collaborative, curious, courageous, and capable employees

• Explore a multitude of exciting learning and development opportunities, supported by our tailored learning guild

• Engage with highly skilled and experienced colleagues, each bringing their diverse backgrounds and perspectives

• Join a company that not only values but consistently advocates for Diversity, Equity, and Inclusion, promoting a truly inclusive and empowering environment

**We are also honoured to have been voted as a WealthTech100 company for three consecutive years. The new WealthTech100 list aims to highlight tech innovation leaders in the investment management industry.**