About Rockpool Capital

Rockpool Capital is a boutique integrated wealth management firm that combines a unique depth of

investment experience with a tailored service, focused on maximizing value and achieving targeted

outcomes for our clients. Centred around a client-centric Multi Family Office (MFO) service model, Rockpool

MFO partners up with multiple financial institutions to provide customized wealth management services,

as well as private solutions in diversified portfolio management and investment advisory.

We are looking for a high-calibre Administrative Assistant to join our firm. The ideal candidate will exhibit

high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.

A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities:

• Provide front-desk coverage: arrive at the office prior to 9AM, organize and manage

incoming/outgoing mail, arrange courier for shipments

• Provide administrative support: email correspondence, phones/fax lines, basic bookkeeping

(accounts payable, expense reimbursements, etc), business cards, simple marketing files, maintain

company decks and update policies

• Manage onboarding and offboarding of employees including IT set up, SFC license applications
• Organize meetings (book rooms, set up video conferencing, send meeting invites, etc.), arrange

reservations and company events

• Greet guests as they enter the office, provide beverage service to guests, tidy meeting rooms after

meetings, etc.

• Manage service providers related to general office management (building management, cleaning,

repairs and maintenance, security system, fish tank, printer, IT consultant, compliance consultant,

utilities etc.)

• Coordinate travel arrangements for employees and Management
• Maintain filing systems, contact and login databases, employee lists, IT and equipment inventory

lists

• Management of CPT hours and compliance-related filings
• Management of office supplies
• Develop and improve administrative processes
• Maintain an organized office environment
• Execute ad hoc requests as needed

Requirements:

• Good communication and interpersonal skills
• Works well independently and able to collaborate with a team
• Ability to prioritize tasks and multi-task
• Detail-oriented, organized and efficient
• Good command of both written and spoken English and Cantonese
• Good PC knowledge and familiar with MS Office
• 3 years working in the service or administrative industry preferred
• Candidate needs to be based in Hong Kong

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