We are looking for an Administrative Assistant to join our busy and thriving Admin and Finance Team at our Asia HQ Office in Hong Kong.

Why Casual?

We're an international video content agency that makes great video content for some of the world's biggest brands. We have an in-house team of 90+ people around the world that regularly win awards for the creativity and quality of both our animations and live action output.

But a career at Casual goes well beyond filmmaking. We're just as committed to client service, innovation, and entrepreneurial thinking as we are to lights, camera and action. We're always looking for well-rounded professionals with the desire to learn and grow as we continue to expand as the world's leading corporate video production agency.

About the role

Our Admin and Finance team are the engine at the heart of Casual Hong Kong, assisting, supporting and enabling our team of creative, production and post-production professionals to do what they do, every day.

It's a role that straddles both administrative support and provides a gateway to a career in office management.

Joining us as an administrative assistant (reporting to our Finance Manager and Executive Producer), you’ll play an essential role in supporting our team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organised, proactive, and ready to grow with us!

As an Administrative Assistant, we will rely on you to:

• Provide administrative support to ensure efficient operation of our office
• Manage daily admin tasks, including answering phones, scheduling, and organising documents.
• Support the team in liaising with suppliers and subcontractors to obtain pricing information and negotiate contracts
• Handle expense reporting, invoicing, and basic accounting tasks for the Executive Producer and Production Team.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Assist in managing annual festive staff events and decorations.
• Administer the issuance of door access cards, staff cards and corporate credit cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
• Perform other ad-hoc duties as assigned

We are looking for someone who is/has:

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and some conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.
• Immediate availability is preferred

Company benefits:

· Health Insurance

· Generous paid time off (PTO)

· Sick leave

· Professional development opportunities

Salary Range:

The salary range for this position is between $17,000 and $23,500 HKD Per Month.

Application Information:

Are you ready to join our team?

Then Apply Now by submitting your application, including your resume and a cover letter by 28/04/2025. Candidates selected for consideration will be contacted for an initial interview, followed by a second interview if applicable.

This opportunity is only open to full time permanent Hong Kong residents, already residing in HK S.A.R with a valid work visa.

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