The IT Admin Officer is responsible for sourcing, purchasing, and managing IT hardware, software, and services to meet organizational needs. This role ensures cost-effective procurement while maintaining quality, compliance, and vendor relationships.

Is this your next challenge in IT Admin?

The challenge is to:

Procurement & Sourcing

• Identify IT procurement needs in collaboration with IT and other departments.
• Research, evaluate, and select vendors for IT hardware, software, and services.
• Negotiate contracts, pricing, and terms to achieve cost savings and favorable conditions.

Vendor Management

• Build and maintain relationships with IT suppliers, vendors, and service providers.
• Monitor vendor performance (delivery times, quality, compliance with SLAs).
• Resolve disputes or issues with suppliers (e.g., delays, defective products).

Purchase Processing

• Prepare and process purchase orders (POs) and requisitions for IT assets.
• Ensure approvals align with budget and organizational policies.
• Track orders, confirm deliveries, and manage invoices/payments.

Inventory, contract & Asset Management

• Maintain an up-to-date inventory of IT assets (hardware, software licenses).
• Coordinate with IT teams to track procurement lifecycle (from request to disposal).
• Ensure proper documentation for audits and compliance.

Budget & Cost Control

• Assist in IT budget planning and expenditure tracking.
• Identify cost-saving opportunities (bulk discounts, long-term contracts).
• Report on procurement metrics (spend analysis, savings achieved).

Compliance & Risk Management

• Ensure procurement follows company policies and regulatory requirements.
• Verify software licensing compliance to avoid legal risks.
• Assess risks related to suppliers (financial stability, data security).

Do you have experience in IT Admin and related field?

• 2+ years in IT procurement, vendor management, or purchasing.
• Familiarity with IT products (hardware, software, cloud services).
• Proficiency in procurement tools and Excel.
• Strong negotiation and analytical skills.
• Attention to detail and organizational abilities.
• Communication skills for cross-department coordination.