The School of Public Health houses 6 academic divisions with around 300 staff. Our General Office is looking for full-time Executive Officer (several posts) (Ref: 531763) to provide administrative support to the operations of the School.

The Role

The appointees will mainly support and oversee the following functions:

• accounting (e.g., reimbursement, expense reports, cash advance report, cost adjustment, coupon checking);
• procurement (e.g., data entry, vendor sourcing, negotiation);
• HR (e.g., recruitment, appointment, onboarding and departure, leave administration);
• research administration, support event and visit programme;
• supervise junior team members, and any other duties as assigned.

Qualifications and Qualities

• Minimum Level 2 in 5 subjects in HKDSEE including English Language, Chinese Language and Mathematics, OR 5 passes in HKCEE including English (minimum Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics, and a minimum 5 years’ work experience in human resources, financial management, office or research administration; or a good Bachelor’s degree or equivalent, with at least 3 years’ work experience in human resources, financial management, office or research administration;
• Excellent communication skills in both written and verbal English and Chinese, and a good sense with numbers;
• Proficiency with MS Office, database management, and other productivity software;
• Strong analytical and problem-solving skills, meticulous, organized and reliable; mature with good interpersonal skills; a good team player as well as a self-starter with a positive attitude;
• Familiarization with administration in Higher Education institutions and experience with Oracle Financials is highly preferred.

What We Offer

The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How to Apply

The University only accepts online application for the above posts. Applicants should apply online at the University's career site (http://jobs.hku.hk) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until May 11, 2025, or until the posts are filled, whichever is earlier.