Archives Assistant (University Archives) (at the rank of Library Assistant) in the University Libraries (Ref.: 531833)

The Role

Reporting to the Senior Archives Assistant, the appointee will support the daily operations of the University Archives within the Archives and Special Collections (ASC).

Key Responsibilities:

• Assist in the daily operation of the University Archives;

• Support the Archivists and Senior Archives Assistant in managing the off-site Records Centre;

• Assist in cross-departmental records transfer, processing, and shelf management of Archives and off-site Records Centre following international standards (ICA, ISO, BSI);

• Act as front of house to help with handling general enquiries, research bookings, retrieval and return of materials, and guiding researchers in their use of materials;

• Supervise the environmental control, handling and security of our Archives and Records Centre, report and react swiftly to any concerns of the space;

• Liaise with Library Administration and Estates Office regarding facilities management of on-site and off-site repositories;

• Assist in processing, cataloguing, digitization and basic maintenance of our finding aids including ArchivesSpace, Digital University Archives and departmental homepage;

• Assist in collecting digital contents produced by and relating to the University of Hong Kong using Archive-It;

• Assist in generating, collecting, and compiling statistics;

• Assist in processing and cataloging archival materials, including the use of ArchivesSpace; and

• Assist in preparation for teaching and outreach activities, including seminars, lectures and exhibitions etc.

Qualifications and Qualities

Applicants should possess:

• A Bachelor Degree in History, preferably in Archives and Records Management, or a related field;

• Some relevant work experience, preferably in an archival setting or similar roles;

• Basic knowledge and concept of records;

• Good command of written and spoken English and Chinese (Cantonese and Mandarin);

• Strong computer software literacy (such as MS Office);

• Ability to work independently and handle multitasking;

• Strong organizational skills and attention to detail; and

• Capability to manage an archival box up to 15kg.

What we offer

The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How to apply

The University only accepts online applications for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date CV. Review of applications will commence as soon as possible and continue until May 14, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency