Company Secretarial Officer, Group Secretariat

About the Team

Group Secretariat is responsible for supporting the Jardine Matheson Group and our Business Partners in achieving their goals through exceptional corporate governance and strategic partnership. This responsibility involves both people leadership and day-to-day oversight of Jardine Matheson companies. The Company Secretarial Officer will primarily provide support to the Company Secretary Manager and Assistant Company Secretary Manager in relation to the company secretarial function for various listed subsidiaries within the Jardine Matheson Group, as well as new initiatives/projects for the Group Secretariat function.

Job Responsibilities

The job holder supports in providing a full spectrum of company secretarial services to the Jardine Matheson Group’s listed companies and private companies in various jurisdictions.

• Prepare statutory filings and lodgements (including periodic and continuous disclosure) with local and overseas regulators in a timely manner;

• Monitor, update, and maintain database and statutory registers, in compliance with applicable laws and regulations;

• Prepare minutes for committee meetings;

• Assist the coordination of board and committee meetings/approvals and oversight of the meetings arrangements and logistics;

• Closely communicate with key stakeholders of the Group’s listed companies, including the production and dispatch of board papers;

• Manage year end and AGM processes for the Jardine Matheson Group listed subsidiaries; and

• Support the team in administrative activities, ad-hoc projects and other duties as assigned.

Job Requirements

• Bachelor’s degree or above in Corporate Governance or relevant disciplines. Candidates with Chartered Secretaries qualification or student membership of CGI/HKCGI will be a must.

• At least 3 years of validated company secretarial experience from a sizeable corporate with sophisticated structure.

• Hands on experience in minute taking and co-ordinating meetings.

• Good organisation skills, with attention to detail and a high level of accuracy.

• Good command in verbal and written English and Chinese.

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